Council approves new roofing bid
By Randy Beaudette
The bell rang out at 2:57 p.m. by Weekly Register-Call reporter Randy Beaudette and the regular meeting of the Black Hawk City Council was called to order on Wednesday, October 12, 2016, by Mayor Spellman.
Present were Mayor Spellman, Aldermen: Armbright, Bennett, Johnson, Midcap, and Moates. Alderman Torres was absent.
Also present, City Attorney Hoffman, City Manager Lewis Police Chief Cole, City Clerk/Administrative Services Director Greiner, Finance Director Hillis, Community Planning and Development Administrator Linker, Public Works Director Isbester, Senior Civil Engineer Ford, Fire Chief Taylor, and Deputy City Clerk Martin.
After the Pledge of Allegiance led by Mayor Spellman, City Attorney Huffman asked Council to declare any Conflicts of Interest on any issue appearing on the agenda this afternoon other that than those already disclosed and filed with the City Clerk and Secretary of State. Acting City Attorney Graham asked the audience if there were any objections to any member of Council voting on any issue on the agenda this afternoon. The audience had no objections.
Mayor Spellman opened the Public Hearings portion of the City Council Meeting.
An ordinance approving revised City of Black Hawk Fire Department standard operating guidelines. (Ordinance # 2016-25)
Black Hawk Fire Chief Taylor presented an ordinance to revise the Black Hawk Fire Department standard operating guidelines. On a yearly basis the fire department adds additional guidelines for department operations. Included in the packet are new or updated SOPs regarding Health and Fitness (updated to reflect NFPA 1582 adoption), Respiratory Protection Program (brings current practiced into a formal document), and Fire Chaplaincy Policy.
An ordinance adopting the Lexipol policy manual system as the City of Black Hawk Police manual (Ordinance # 2016-26)
The Black Hawk Police Department purchased the Lexipol Policy Manual System in early 2016 to replace its existing policy manual. Lexipol provides model policies to police departments across the country and specifically to departments in the State of Colorado. Lexipol provides agencies with suggested “best practices” and “legal policy terminology” needed to keep policies up to date. Lexipol reviews the latest laws (local, state and federal), court rulings and emerging issues, then provides its participating agencies suggested updates to its model policies. Participating agencies then review and modify the policies for adoption in their respective agencies. The Black Hawk Police Department has reviewed the model policies provided by Lexipol and recommends the adoption of the new Black Hawk Police Department Policy Manual. The Black Hawk Police Department will rely on the Lexipol Policy Manual System as its primary source of establishing policies and updating existing policies within the Department. The Department will provide policy updates and suggested policy modifications to the Board of Aldermen in writing after they are received from Lexipol and reviewed by department staff. The Police Department will then adopt and publish the proposed changes. The Department will use an internet link to its Department web page to publish the Lexipol Policy Manual. The adoption of this ordinance alters the existing approval process for adopting police department policies by the Board of Aldermen. The Black Hawk Police Department’s policies will no longer require specific Board of Aldermen approval when policies are added or updated. Instead, the department will provide the proposed changes to the Board of Aldermen administratively prior to publishing any changes. The Board of Aldermen will have the opportunity to comment or recommend changes at any time. The new process provides a transparent mechanism for the Board of Aldermen and any citizen to review department policies or make recommendations for changing existing policies within the department.
Mayor Spellman closed the Public Hearings portion of the City Council Meeting and opened up the regular Council meeting.
A resolution awarding the contract to Arapahoe Roofing (Resolution # 75-2016)
The City Hall roof was installed in 1996 and the Hidden Valley roofs were installed in 1995. All three roofs are starting to fail and need to be replaced. The project was designed by Wiss, Janney, Elstner Associates and advertised for bid in the Weekly Register-Call on September 15th and September 22nd as well as on the City’s website and through the Rocky Mountain E-Purchasing System. Bids were received from five roofing contractors as listed below:
- Arapahoe Roofing $167,413.00
- Alpine Roofing $212,028.00
- Flynn Southwest $249,967.00
- B&M Roofing $259,720.00
- Tecta America $336,705.00
After review of the Bid Proposals, it was determined that Arapahoe Roofing was the Lowest Responsible Bidder for the Roof Replacement Project.
The next Black Hawk City Council meeting will be held October 26, 2016 at 3:00 p.m. at 211 Church Street, Black Hawk. Everyone is invited.
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